Institute of Classical Architecture & Art – Southern California Chapter | Los Angeles, CA

Posted on May 13, 2026

The Institute of Classical Architecture & Art (ICAA) is a nonprofit, membership-based organization dedicated to advancing the practice, understanding, and appreciation of classical architecture and design. Through educational programming, publications, awards, and advocacy, the organization supports professionals, students, and the broader public in engaging with the classical tradition.

The Chapter Coordinator serves as the administrator responsible for advancing the organization’s mission, supporting board leadership, and ensuring the successful execution of programs, operations, and fundraising initiatives. This role oversees day-to-day chapter activities, manages staff and contractors, and coordinates closely with volunteers, members, and external partners. These include introductory programs for youth; lectures, tours and special events for ICAA members, donors, and the general public; and continuing education courses for professionals in the design industry.

The ideal candidate is a collaborative, mission-driven professional who is highly organized, capable of managing multiple priorities, and comfortable working with a wide range of stakeholders.

Position Summary

The Chapter Coordinator leads the operational, administrative, and programmatic work of the chapter. Working closely with the Board of Directors, committees, ICAA Members, Vendors, staff and various constituents; the coordinator ensures the successful delivery of educational programs, events, fundraising initiatives, and member engagement activities.

On a typical day, the Chapter Coordinator may review financial reports with the bookkeeper, coordinate event logistics with staff or vendors, prepare materials for an upcoming board meeting, communicate with donors or sponsors, update program schedules, review marketing materials, or meet with committee leadership to advance chapter initiatives.

Key Responsibilities

Strategic Leadership

• Implement the chapter’s strategic priorities in collaboration with the Board of Directors.
• Translate strategic goals into actionable plans with timelines, deliverables, and measurable outcomes.
• Monitor progress on initiatives and prepare reports on milestones and impact.
• Identify opportunities for partnerships, collaborations, and new programming aligned with the chapter’s mission.

Operations & Administration

• Oversee daily administrative operations, including correspondence, scheduling, and internal coordination.
• Supervise staff and contractors such as program coordinators, marketing consultants, etc.
• Manage vendor relationships, contracts, and invoices.
• Work with any financial partners, perform bookkeeping, review monthly financial reports, prepare budgets, and monitor expenses.
• Ensure compliance with insurance requirements, nonprofit regulations, and reporting obligations.

Programs & Events

• Oversee the planning and execution of educational programs, lectures, tours, classes, awards programs, and special events.
• Manage event logistics including venues, speakers, instructors, vendors, registration staff check-in table / systems, and supplies.
• Coordinate both in-person and virtual programs, including webinars and online classes.
• Monitor program registration, apply and coordinate continuing education credits, attendance, and evaluations to guide future planning.
• Provide on-site support at programs and events.
• Plan and organize the New Heights youth program; develop the schedule; recruit instructors and teaching assistants; liaise with the school personnel; order and deliver program supplies; assist the instructors as needed

Board & Committee Support

• Support the volunteer Board of Directors and its committees by coordinating meetings, agendas, and materials.
• Prepare board meeting packets, including Coordinator reports and financial summaries.
• Attend board and committee meetings and ensure follow-through on action items.
• Note taking and preparing and issuing meeting minutes when required
• Track committee activities and support volunteers in achieving program goals.
• Assist with board onboarding and governance documentation.
• Prepare and update master calendar and board Portal of information as well as management and organization of non-profit records and tax documents.
• Prepare and coordinate ad hoc initiatives

Fundraising & Development

• Work with the Board to identify sponsorship opportunities and cultivate donor relationships.
• Manage sponsorship fulfillment and donor communications.
• Coordinate fundraising events, including annual galas or special campaigns.
• Track sponsorships, ticket sales, and fundraising metrics.
• Assist with applications, reports, and donor communications.
• Prepare and apply for grant applications

Marketing & Communications

• Collaborate with marketing contractors or staff to promote programs and events.
• Review and edit newsletters, website content, and announcements to ensure clarity and brand alignment.
• Manage event promotion through email campaigns, social media, and digital platforms.
• Maintain accurate and up-to-date content on the chapter website and event calendar.

Membership & Community Engagement

• Support membership recruitment and retention efforts.
• Maintain and update the membership database and respond to member inquiries.
• Develop relationships with partner organizations, schools, and allied institutions.
• Liaison with community partners to develop alliances for joint programming and cross-promotion.
• Represent the organization to external stakeholders including funding partners and other key groups .

Qualifications

• 5+ years of experience in nonprofit management, program administration, or a related leadership role.
• Strong organizational and project management skills with the ability to oversee multiple initiatives simultaneously.
• Excellent written and verbal communication skills.
• Experience working with boards, committees, or volunteer leadership.
• Experience managing events, programs, or educational initiatives.
• Proficiency with digital tools including spreadsheets, project management platforms, etc.
• Ability to work independently while maintaining strong collaboration with staff, volunteers, and partners.

Preferred Qualifications

• Experience working within a membership-based nonprofit organization.
• Familiarity with architecture, design, or related creative industries.
• Experience with fundraising, sponsorship management, or grant writing.
• Experience with marketing platforms, email campaigns, or website content management.

Work Environment & Schedule

• Full-time position with occasional evening and weekend hours required for events and meetings.
• Hybrid or flexible work arrangements may be available.
• Occasional regional travel may be required.

Equal Opportunity Employment

The Institute of Classical Architecture & Art is committed to equal employment opportunity and maintaining a workplace free of discrimination and harassment. Employment decisions are based on qualifications, merit, and organizational needs, without regard to any protected status under federal, state, or local law.

Please send your resume and cover letter to [email protected].